Anyway, it somehow happens at some point that the values of the filtered field are out of sync with the original table, e.g. As Hugo mentioned, if this issue related VBA code, we can move your case to relevant team’s forum so that you can get more effective advices. Pivot tables need to be refreshed if data has changed. A verification code will be sent to you. Instead, all data is displayed. As below screenshot shown, you create a Pivot Table based on a range of data. Firstly, it seemed to work but after some time, the pivot table shows records that are not meeting the filter criteria. How to filter data based on checkbox in Excel? To post as a guest, your comment is unpublished. The nice thing about using a pivot table is that as we add or delete source data entries, we can refresh the pivot table ( Alt + F5) to include those changes. For example, suppose you have tables of data on 3 different tabs, all having the same headings. Add a Report Filter . The above data consists of 4 different columns with S.No, Flat no’s, Carpet Area & SBA. If the issue occurs only when using the VBA code, we may need to move this question to the programming category as VBA/macro is beyond our support scope, Before I update the filter value of the pivot, I verify whether the item is a valid filter: Function SetFilterItem(pvField As pivotField, filter As String) As Boolean. ' The steps below show how I do this. When you create a pivot table in Excel, blank cells may appear if you have blanks in your data source. In Microsoft Excel 2010, I don't want to see errors in the pivot table. Just noticed I could copy/paste from Excel. In Excel 2016, there isn’t an easy way turn off pivot table date grouping. However, to prevent dates from automatically grouping in Excel 2016, you can use this 2-step workaround: Add the date field to the pivot table Report Filter area first. So, wrong values are showing on the dashboard. STEP 1: Below is our data source and we want to replace the year 2012 with 2013, effectively only showing the years 2014 & 2013. Figure 3: The pivot table allows you to filter for specific columns. If you double click on the line in the pivot table it generates a sheet with the data where the analyst name is B despite the pivot showing A. See screenshot: 2. However, I did not spend too much time trying to reproduce the issue manually and rather focused on working around the issue in VBA. The pivot is directly linked. As I'm tracking this thread, if you still need help,  please reply in your free time, I will reply the update as soon as possible. 2. To use a pivot table field as a Report Filter, follow these steps. In your pivot table, click on the down down button next to ‘Row Labels’ Your source data should be setup in a table layout similar to the table in the image below. Open and create multiple documents in new tabs of the same window, rather than in new windows. The filter is a label filter applied to the individual pivot table. Have you tried those suggestions provided by Hugo? Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by PivotTable fix. Please post back and we will keep working for it. When you create a subsequent pivot table (or chart) based on the same data as an exiting pivot table/chart, you are asked whether (or not)you wish to share this cache between the tables/charts. When I reopen the file, none of the data shows up in the pivot, but if I reapply the filter, it shows. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Please do as follows. Insert a Timeline. STEP 2: Go back to your Pivot Table. I have built a pivot report and then inserted slicers. For example: My pivot counts patients assigned to a doctor. You can simply right click on the pivot table and click REFRESH. This will take you to the source data and by looking at the highlighted area you will see if it includes all the data. Behaviour is still strange. This Excel tutorial explains how to change the display of errors in a pivot table in Excel 2010 (with screenshots and step-by-step instructions). That is an important aspect of how Pivot Tables work in Excel. run time error '1004'... it does not work for me..why? In the example shown, a filter has been applied to exclude the East region. 1. the experienced community members can help you check whether there have some problems with the VBA code. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you. You can also try to disabled VBA and create a new pivot table again to check if this issue related filter feature in Excel or it caused by VBA code. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. When you summarize your data by creating an Excel Pivot Table, each number in the Values area represents one or more records in the pivot table source data.In the screen shot below, the selected cell is the total count of new customers for the East region in 2014. How to filter pivot table columns by label. Named Excel Table. Next, I asked my friend to confirm that the pivot table was connected to the correct table – there were a couple of other tables in the workbook. I am still trying to isolate the problem. I couldn't find a way how I can anchor the value as 1 under all conditions. Pivot Table Showing Wrong Data (date Not Month) - Excel: ... Is it possible to apply a filter to multiple sheets within the same Excel workbook, using the same filter criteria? How to fill series of numbers in a filtered list column in Excel? Check whether the issue persists after the VBA code is disabled. Besides, when re-update the pivot source, it still remains 0. The product names on both lines are Gaillardia 'Sunset Flash'. Out of the box DrillDown behavior of Pivot Table works well for simple measures but when you use even a slightly complex calculation in your DAX measure you will get an empty dataset or even worse – wrong data. The Pivot Table is not refreshed. If you want to clear filter cache from all Pivot Tables across multiple worksheets in active workbook. This table is updated once a month, it worries me because I often do this, update my raw data and update the pivot, now that I have this precedent I cannot trust the information is correct. You can filter rows in a similar fashion, as shown in Figure 4: Click the arrow in the Row Labels field. Strange. Please enter the email address for your account. VBA code: Clear filter cache (old items) from all Pivot Tables in active workbook. Right click on the Pivot Table cell, then click Refresh from the right-clicking menu. Go to the pivot table, you will see the Date field is added as report filter above the pivot table. You can follow the question or vote as helpful, but you cannot reply to this thread. Press the F5 key to run the code, then old items are removed immediately from the drop-down menu of all Pivot Tables in active workbook. The analyst name is A in the filter (set retain values to none) but if you go to the table, the same line has the analyst B. Type the word Fruit in the Search Box (or manually filter in Excel 2007 and earlier). Suppose one of the headings is "gender". Only if I manually 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier, Clear filter cache (old items) from a Pivot Table by changing its option, Clear filter cache (old items) from all Pivot Tables by using VBA code. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you. I am updating the filter value of all tables based on a selection from the user via VBA. Clear filter cache (old items) from a Pivot Table by changing its option From the screenshots you can hopefully see that the filter on the original data's heading is working fine. How to clear filters when opening, saving or closing workbook in Excel? Please try the below VBA script. before updating a filter of a pivot table we verify if the filter string is valid for the pivot. Thanks for your feedback, it helps us improve the site. Instead, the record is listed when I select a different filter. If this issue persists when you update filter value without VBA, it may be related Office client. You can clear filter cache from a Pivot Table by changing its option. Filtered Pivot table showing wrong data after frequently changing the filter value ... You may create a new Excel workbook and re-built a portion of the original workbook or do some simple tests to check whether the issue persists, this can confirm whether the issue is related to the Excel client. Clear filter cache (old items) from a Pivot Table by changing its option Clear filter cache (old items) from all Pivot Tables by using VBA code. Let’s have the data in one of the worksheets. 3. Now I understand. In the Microsoft Visual Basic for Applications window, double click the ThisWorkbook in the Project pane to open the ThisWorkbook (Code) window, and then copy and paste the below VBA code into the window. In the meanwhile, thanks for your efforts to resolve the issue and welcome to share your test results with us later, which will be of great help to us. There are 100 records in the table, and it's currently filtered to show 2 of the sales rep names (Smith and Riaz), and all of the categories except Cookies. Click Replace All. Right click on any cell inside the Pivot Table, then click PivotTable Options from the context menu. You can also change it here. We will click on the pivot table, select the Analyze tab in the Pivot Table Tools, and click Insert Timeline; Figure 7- Insert Timeline. If the issue persists even you tried to update the filter value manually. I’m not sure how many users use this in real life, but our users do. Excel Pivot Tables: Filter Data, Filter by Value, Manual & Label Filters, Filter by Date or Time Values, Multiple Filters. Feel free to leave a reply if you need further assistance on this issue. I got a pivot of a table where the filter shows an incorrect value. So the data was in the source table, but not in the pivot table. Increases your productivity by It's a pain because I have several pivots from the same data source, and they are all acting the same. In the pivot table shown below, there are Report Filters for Region and City, and Seattle has been selected in the City Report Filter. To force display of months with no data, the Date field has "Show items with no data" enabled: Date filter is set to display only desired months: To force the pivot table to display zero when items have no data, a zero is entered in general pivot table options: Steps. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. The pivot table is showing the incorrect product name but I don't have a clue where it's pulling it from. In my test, I created a pivot table and tried to update the filter value without VBA and all things work fine. Solution # 2 – Using Power Pivot This solution is only available for versions of Excel that are 2013 or later for Windows . 1. This is because pivot tables, by default, display only items that contain data. I have pivot tables with filters defined. I suspect this is from changing the filter field via VBA into a value that is not valid. Based on your description, I made a test on my side. The first section below is the pivot table summary. This is the source data you will use when creating a pivot table. In this example, the source data that we want to use for the pivot table is a named Excel table-- Sales_Data. She clicked the Analyze tab on the Excel Ribbon, then clicked the Change Data Source command. We can insert a pivot table timeline for filtering our pivot table dates. The strange thing is that after changing the filter value, the table shows different data than before, so it looks it has been updated. I have a pivot table set up, and have selected "Preserve cell formatting on update" in PivotTable Option. Manually updating the pivot doesn't help. A filter … In the PivotTable Options dialog box, click the Data tab, select None from the Number of items to retain per field drop-down list, and then click the OK button. I can understand the VBA may save your efforts, but we have to rule out the effect of the VBA code. To conclude on your suggestion to reproduce the behavior without the use of VBA: I was not able to reproduce this manually. You may create a new Excel workbook and re-built a portion of the original workbook or do some simple tests to check whether the issue persists, this can confirm whether the issue is related to the Excel client. The first step to creating a pivot table is setting up your data in the correct table structure or format. I cannot get the table to save the cell format consistently. Once you have received the verification code, you will be able to choose a new password for your account. 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